Companies must secure their digital documents from scrutinizing eyes regardless of whether it’s confidential information about staff and customers, deals or documents. Even even if your employees are trustworthy and well-trained, one small mistake could lead to an information breach which could hurt a image of the company. There are four ways to reduce the use of electronic files and prevent a data breach.
The Administrative Office of the Courts is seeking comments on four options that address privacy and security concerns in providing remote electronic access to public records of case files. The first option would keep the presumption that all court records being available at the courthouse, as well as electronically, but limit access to remote records only to those with a legitimate need, for example a parties, counsels, essential court staff and judges.
The second option permits the user to look over and download all the information found in the case record, but only when they have an official need. This includes those who are found guilty of a crime and it is required for a judge to approve the request to release the information.
The third option permits the public to have limited access to certain documents which are usually found in criminal case files. These include plea agreements, as well as non-executed arrest warrants. It also limits access to certain identifying information, like Social Security numbers and financial information. It is based on the power of prosecutors and their attorneys to protect their interests in particular cases by filing motions to block or seal certain information from electronic access.