Document sharing software lets multiple users work together on the same document simultaneously. This prevents confusion and delays for projects.
Document sharing online is much easier to manage than sending emails with attachments. It can be done on any device that has an internet connection. It also removes the requirement to store hard copies and reduces the size of files.
There are many ways to share files including using FTP and SFTP cloud storage services like Box, and P2P networks, but the best document sharing software has centralized management interfaces and security features that allow encryption and protection of data-in-transit, and real-time synchronization.
Project managers should also look for features such as history and version controls as well as collaboration detection to make it simple to track changes and ensure that everyone is working on the latest draft. It is also easy for teams to share documents when they can comment and assign tasks.
ClickUp is a fully integrated project management tool that includes document sharing capabilities. Its granular permissions let users decide who can view, edit or delete files and lets them view who’s editing in real time. Its file syncing feature keeps the most recent version of files that are mirrored across every device, and its collaboration detection lets users know when their colleagues view, comment or edit. The program comes with a massive library of spreadsheets, wikis and notes to help teams stay on the right track.