Board meetings are an essential place for making decisions and collaboration between key stakeholders. They can be an important catalyst for the expansion of an organization however only if they’re efficiently conducted. Due to their busy schedules Board members must be well-prepared for every meeting.
Agenda items for board meetings could include strategic updates, committee reports, presentations and special topics, business announcements and board member nominations. Additionally there is usually an open-door period for public comment, where parents who have concerns that their school cannot solve or any other individual can speak to the board.
Setting the agenda for a board meeting requires planning the order of the agenda and providing attendees with appropriate materials prior to the meeting. It is important to have the correct equipment and supplies in place. Flipcharts and whiteboards as well as videoconferencing or Teleconferencing systems are all essential. It is also essential that the boardroom be at ease, free of distractions, and have beverages and food available.
A board meeting must also include a discussion of next steps, and also ensure that the decisions taken have been documented and sent to the appropriate parties as soon as possible after the meeting. A digital board management tool such as Range can make all the difference. It is able to facilitate the creation of minutes and action items which are published and distributed to all attendees before they leave the boardroom, or in a PDF format to be distributed later.
boardroomcommunity.com/boardspace-board-management-software-review/