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Many organizations are now asking whether their information is secure after the recent data breaches. With the proper security features in a virtual dataroom, it’s possible to protect confidential documents from being exposed to unauthorized viewing.
In the past, businesses would share sensitive documents in physical spaces with a few parties. Today due diligence is conducted online in virtual rooms that are based on secure cloud platforms. Virtual rooms are vital to the smooth execution of complex strategic transactions.
It’s essential that you have the right tools to securely and efficiently share sensitive documents, no matter if your company is in the process of M&A, bankruptcy or restructuring or is undergoing a capital raise. The most secure virtual data rooms provide robust collaboration tools remote access retrieval and the most secure data security. These include Chinese wall watermarking, automated indexing and automatic watermarking. Top virtual data rooms ensure conformity with international standards like GDPR, CCPA and SOX through protocol auditing and reporting.
To ensure that confidential information is not getting into the wrong hands Secure document viewing options like fence views, view only modes, and access restrictions are essential. Furthermore, you should be sure that your data room’s encryption technology protects your data during transit and in storage.
A reliable and secure data room solution can also let you download documents in PDF format for offline viewing. This is a feature many users make use of because they want to print their documents so that they can read them offline. However, if you allow this feature to be enabled in your VDR then any protection applied to the original document is instantly removed, leading to an unprotected PDF.